Every process in any organisation seeks efficiency to improve performance. The best way to achieve this today, in the age of technology, is through automation. Since the success or failure of any organisation depends on its people, it becomes even more important to focus on improving the HR processes.
Human Resources relies considerably on document-driven processes such as collecting and documenting candidate, and employee information, managing on-boarding, transfer, exit, etc. The HR department has to ensure that each and every detail is accurate so that the rest of the processes become smooth for the employee as well as the company. Now, this involves great amount of paperwork and it’s only the beginning. It’s alright for small-sized companies to not worry about it much but what about the companies that have 100+ employees and envision exponential growth? Solution – HR automation.
So, which HR processes must be automated at your organisation?
Automation in HR
In this age of data, an automated HR system can give insights about the entire recruitment process. It will help you measure the recruitment success rate across each department. It will help you figure out where you are doing great and where all things are going wrong. So, you can improve the standard of your workforce and hire only the right candidate.
Applicant Tracking System is another feature that stores information and provides 24X7 quick and easy access to the concerned team. Also, pre-screening tools and interviews over Skype and other video channels allow you to widen your reach and seek out the best available talent, regardless of their location.
Payroll automation is better than handling the process manually because manual calibration is slow, strenuous, and there are high chances that you will end up making errors.
However, once you automate the process, you will be able to include-
- Accurate calculations
- Payroll management
- Time management
Therefore, rather than keeping all this information on paper, you’d be able to store in a digital system.
Time Management Sheets
Every time you visit a friend or a relative, who stays in a gated society, the security guard expects you to enter your information and the check-in and check-out time. Stopping your vehicle for entering your own information manually in a notebook only to restart your vehicle once again isn’t a kind of experience you look forward to. It created a break in the flow while you’re only paying a visit to someone you really want to meet and talk to.
Similarly, employees don’t have to manually record their timings for coming to work in their own office every single day. Automated employee access cards will track the timings and share a digital copy with you towards the end of the month. Therefore, eliminate manual work and introduce automation.
You must automate your records management to reduce the burden of having to review years of paperwork. You may want to find a certain document and enable on-call access to certain information but why go through an entire database when you can simply Control+F? It helps promote better transparency, efficiency, and accountability. Moreover, you save truckloads of office space and you can turn the saved space into a yoga room.
There are 4 other HR processes that you must automate for your organisation. We’ll discuss the same in the next blog.
An intrinsic fear that technology is going to make human workers redundant brings in the resistance to automation. Yet, automation plays a key role in simplifying processes and bringing out the best in a company’s culture.
For more on HR automation and people technology, visit peopleHum!
Read Part 2 of this Blog